Sometimes you need to show your unpublished content to somebody who does not have a Mass.gov CMS login. Maybe you need a subject matter expert’s approval, or a supervisor’s. You can do this by giving your reviewer temporary access to your unpublished page, whether it be a pre-published draft, new draft of an existing page, or an unpublished page that was once public. This resource will show you how to do this.
Make sure that the page you want to create a temporary unpublished access link for is either a pre-published draft, draft of an existing public page, or unpublished version of a page that previously was public. There's no option to send a temporary link for a published page, since the page is already public and its link is available to anyone.
Find the "Temporary unpublished access" menu on the right side of your page in the CMS, and click the + sign to open the menu.
The Lifetime drop-down allows you to choose how long you want the temporary link to work. The link will always be to the latest draft of the page. This means that a link with a 2-day lifetime will continue to provide access to the latest version of that page for 2 days, no matter how many times it is edited during that period. After that, the link will expire and no longer work.
When you’ve made your choice, click “Get link.” You can take away access by deleting an existing link. Open the "Temporary unpublished access" menu to see the links you’ve created and to access the "Delete" button for each of them.
This link is temporary. (Sometimes it’s called a “token.”) It works a little bit like coin-operated binoculars at the top of a mountain: once activated, it allows users to see something they otherwise couldn’t for a period of time.
Next, click “Copy to clipboard.” Don’t send it yet, though—there’s one more important step.
Paste your link into an email (or whatever medium you’re using to send it to your reviewer). Before you send it, make sure you change the
edit in the URL to
Links to content on edit.mass.gov, even temporary unpublished access links, will not function for those outside of the Mass.gov network.